Event Planning FAQ's

How do I reserve SSC 212 or any other campus space?

To request any room on campus you must turn in an Event Planning form. We then check the availability of the room requested. If the room is available we will reserve the room for you in the time frame requested.

If the room is not available we will email you with open dates and times around those requested.

 

How early can I reserve a room for my Club's event?

As early as possible! Event Planning forms must be turned in no later than 2 weeks before an event, but the earlier the better.

Turning in forms early gives Student Development enough time to process all Audio Visual and Set-Up requests. Most importantly, it also gives your group ample time to publicize and plan your event.

 

When I reserve SSC 212 can I use the Cafeteria?

SSC 212 and the cafeteria are two completely separate entities. Reserving SSC 212 DOES NOT grant you usage of the cafeteria. To use the cafeteria you must contact the cafeteria manager via email.

 

How do you know how many tables and chairs we will need?

The event planning form is designed to tell us everything we will know about your event. Under the Equipment Needed section there is an area to input the number of tables, chairs, canopies and extension chords needed.

Please write a brief description of how you will need the tables and chairs setup. If the setup is intricate or you have a certain vision for how the area will look, please include a diagram for us to fax to maintenance.