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Instructional Technology

Training & Assistance:

Valerie Senior View profile information for Valerie Senior Send email to Valerie Senior

vsenior@saddleback.edu

Vivian Nguyen View profile information for Vivian Nguyen Send email to Vivian Nguyen

vnguyen89@saddleback.edu

Thomas MacKenzie View profile information for Thomas MacKenzie Send email to Thomas MacKenzie

tmackenzie@saddleback.edu

 


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Step 1: Make Your Course Unavailable:   Step 3: Archiving Your Course:
Before you begin archiving, you should make your course unavailable to your students. This will prevent any changes to the data or conflicts that may occur if a student is adding/deleting content (e.g., Digital Drop Box, Discussion Board, Online Quiz) while you are archiving.
  Archiving your course is the same as making a backup of your course and storing the backup file(s) on your own local hard drive, floppy disk, Zip disk, or CD. It is always a good idea to keep a backup of important data and information. (in case of a grade dispute) Archived course files can be restored by the Blackboard Administrator.
  • Go to the Control Panel.
  • Click on Settings (found under Course Options).
  • Click on Course Availability.
  • Select No and click Submit.
  • A receipt will appear confirming that your course is unavailable. Click OK.
 
  • From the Control Panel click on Archive Course (found under Course Options).
  • A screen will appear displaying the Course ID of the course you wish to archive. Click on Submit.
  • After a few moments of processing, you will be presented with a receipt and an opportunity to download your archived course.
  • Click where it states:
    "Click the right mouse button and select SAVE AS or Click onthe link above to download the package file."
  • A Download File Dialogue Box will appear. Click Save to continue.
  • Select a location for your archived course.
  • The suggested file name includes ArchiveFile w/courseID in a zip file(compressed) for easier recall.
  • Click Save to complete the download process.
Step 2: Export Gradebook   Step 4: Recycle Your Course

Necessary only if you use the Gradebook feature.

Keeping a copy of your Gradebook is a good idea for backup and archival purposes because once students are removed or "un-enrolled" from a Blackboard course, their grades are also removed from the Gradebook.

 

Recycling your Blackboard course enables you to reuse your course by selectively removing areas of the course, (such as students who were previously enrolled in the course and their grades), while preserving other areas of your course, such as the course content and question pools.

Note:Before recycling any portion of your course, be sure to archive your entire course to store a permanent record. Information removed during recycle CANNOT be recovered..

  • From the Control Panel click on Gradebook
    (found under Assessment).Click on Download Grades.
  • A new screen will appear asking you to select a delimiter. Select Comma and then click Submit.
  • After a few moments of processing, a screen will appear with directions for downloading the gradebook. Below the directions click on Download.
  • A Download File Dialogue Box will appear. Click Save to continue.
  • Select a location for your gradebook.
  • Use the default file name which reflect the year and semester and course ID (20061_ticket#).
  • Click Save to complete the download process.
  • Click OK to continue.
 
  • From the Control Panel screen under the COURSE OPTIONS category, click on RECYCLE COURSE.
    From the Recycle Course screen, select only the areas you wish to clear or remove by clicking in the box next to the area. At a minimum, you should recycle "Users."
  • Users: All users, except the instructor, currently enrolled in the course. If you plan to reuse your course, this is one of the most important items to recycle.
    Note: If you do not recycle this area, you will have students enrolled in your course and listed in your Gradebook who have already completed the course. Caution: Recycling the "Users" also removes the users' grades from the Gradebook. This includes students who may have taken an incomplete and need to finish their coursework. It is very important that you export the Gradebook, as described in Step 2, before recycling the "Users". Retaining a copy of the Gradebook by exporting it to your local computer insures that you will have a copy of the students' grades once recycling removes them from the system.

    Caution: Recycling your assessment will remove all quizzes as well as the question pools that you have created. If you plan to reuse quizzes and/or pools, do not recycle the Assessments. You will have to recreate all quizzes and question pools from scratch if you do.

  • In Part 3-Submit, type the word "Remove" with a capital "R" in the text box and click the Submit button.
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