Club Advisor Information
Campus clubs and organizations are required to have an advisor in order to become an active, college-sponsored club. Advisors must be a faculty, manager, administrator or full‐time staff member. Advisors' primary role is to serve as a resource to the club.
The success of the club program at Saddleback is greatly due to the interest and efforts of advisors. We are grateful that you have considered becoming a partner with Student Development to bring co-curricular opportunities to students across our campus.
The Role of Club Advisors:
The advisor should never be considered just a signature in order to receive recognition. Club advisors are employees of the college who, out of interest and dedication give their time and talents to the co-curricular programs. Students must realize that advisors are not compensated for their participation. It is important that club members make every effort to have meetings and events at times that the advisor can attend without adding undue hardship for the advisor.
The student members of the club and the advisor should have a conversation early on to determine the role and expectations of the advisor and the advisor's expectations of the students.
Advisors need to be familiar with the club's and Associated Student Government's constitution and bylaws, College and District policies, local and state laws and rules that govern the student clubs and ensure that these are followed by the club(s) they are advising.
Advisors should be available to meet with club officers and/or members:
Advisors are responsible for reviewing and approving all financial transactions.
Advisors can assist students in the development of skills such as time management, problem solving, delegations, communication and leadership.
Advisors can share the history of the organization and explain why past decisions were made to new officers.
If a club has more than one advisor, it is important that both of them are working together and aware of what the other is doing at all times. If the advisors are not working together, the club may become divided and ineffective.
Advisors are required to attend and supervise the functions and special events of their clubs in their entirety; "first in/last out."
Advisors must be present for all events Monday through Thursday after 5:00p.m, Friday after 12:00p.m., all weekend hours and events held off-campus at any time.
Advisors should allow the club's members maximum freedom and responsibility in planning and operation of all events; however, it is the duty of the advisor to see that all responsibilities are met and the events are carefully planned.
The advisor is responsible to see that first aid is given and that medical aid is secured in case of an emergency during a club meeting, event or during travel.
It is the responsibility of advisors to prohibit the use of intoxicants by students during any event sponsored by the college.
Students failing to cooperate should be reported to the Vice President of Student Services, Dr. Juan Avalos(x4567).
If the advisor is unable to attend an event he/she must identify a substitute.
Establishing the Role of the Advisor:
It is very important to establish, early on, the expectations that the club has of the advisor (and the advisor of the club).Below is a list of possible expectations that can be used as a starting point for the discussion between the student members and the advisor.
It is important to determine what the advisor will and will not do from the beginning. If the advisor will not be taking on certain tasks, it is important to clarify who will assume the responsibility for the task.
Will the advisor:
Establishing Advisor's Expectations of the Club
Will the club:
Advisor responsibilities in regards to travel:
Advisors must accompany the club members during off-campus activities (i.e., conferences, seminars, workshops, retreats, etc.) to ensure the safety and welfare of club members.
Advisors of clubs who wish to have off-campus events or to travel must meet with the Student Development office (Student Development will not make such arrangements with student members).
Support for Club Advisors:
Advisors are invited and welcome to contact:
Contact us for assistance with any questions and/or problems, or to discuss club status that may be of interest or importance to the college.
The Inter-Club Council Advisor provides support to the Inter-Club Council and is available as a resource to club officers and advisors by providing guidance for planning events and activities.
The Clubs Assistant is available to assist students by explaining policies, procedures and directing them in filling out the appropriate paperwork.
The Student Development Office is located in Student Services Center room 210.